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Conference Advance: CNN Tours DetailedConference Advance: News Division Program Outline - Atlanta, 1994Conference Advance: How Do You Get the Newsroom's Attention Let's Have Lunch!Conference Advance: Conference Update - Atlanta, 1994It's a First! News Division Silent AuctionOn Its Way to You Now!!! The 1994 Membership Directory of the News Division (Thanks to Datatimes)Regional Workshop Reinforces The Benefits Of NetworkingNews Division CalendarA Follow-Up On The Photo Survey's Minimal Response With A Look At An Interim Approach To Electronic PicturesKeeping A News Library In FocusLibrary on Location ... This Time It's LillehammerUtility Player Fits Like A Glove In The Sporting News ArchivesNews Division Elections - Ballots Due Back By April 15PeopleNotes From The ChairThe Aside Bar: Does Pink Floyd Sing Our AnthemThe Electronic Picture Library At The Los Angeles TimesCopyright Registration Process Streamlined, Less Costly NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 19 SOURCE: By Debra Bade CONFERENCE ADVANCE CNN TOURS DETAILED CNN is pleased to invite you to join us during your visit to Atlanta for the 1994 SLA Conference. The 1994 Preliminary Conference Program will give News Division members the option to register for a 45-minute studio tour of CNN's Atlanta headquarters on Sunday, June 12 at either 5:00 p.m. or 5:30 p.m. departing from the CNN Studio Tours booth on the main level of CNN Center. You'll get a bird's-eye view of our newsroom, a closer look at how news comes together at CNN and where the information goes via satellite to its destinations around the world. A minimum of 30 people is needed for the tour with a maximum of 35 suggested. The $6.00 charge for the tour should be included in the registration fee you send off to SLA. As the tour ends the guides will drop people off at the CNN Library open house. Those not interested in the studio tour but wishing to attend the open house make make arrangements by contacting me: Debra Bade, at (404)827-5833. The open house only group will meet at 5:45 pm at the main CNN and Headline News security entrance. We have North and South Towers - - and this security entrance is actually between the two towers on the end of the building opposite the Omni Hotel and right next to Wachovia Bank. You will need to take the escalator up one level to reach the security entrance. CNN Center is a fairly easy walk from most of the major downtwon hotels and also can be conveniently reached by taking MARTA, Atlanta's transit system, to the OMNI STATION. Watch for a map in the pre-conference issue of News Library News. We're looking forward to seeing all of you at CNN in June. KEYWORDS: CONFERENCE 1994END OF DOCUMENT.To the top.NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATIONARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 18 CONFERENCE ADVANCENEWS DIVISION PROGrAM OUTLINE - ATLANTA, 1994SATURDAY, JUNE 114pm- - News Division tour of Atlanta Journal-Constitution News Research and Electronic Information ServicesDepartments (this will include the 511, and Prodigy areas).Description: Guided tours of the AJC News Research , 511, and Access Atlanta (Prodigy) Departments. Tour attendees should meet in the lobby of the Atlanta Journal & Constitution Building lobby at 3:45 P.M. The tours should last about 2 hours.Division members must arrange their own transportation. The paper is located at 72 Marietta St. N.W. This is within walking distance (about 10 blocks) of the conference hotels, and is 3 blocks from the Five Points MARTA station. Cab fare from the conference hotels should be around $5. This event is open to NWS Division members and guests only.A reception hosted by the Atlanta Journal-Constitution will follow in the NWS Division Hospitality Suite beginning at 6 P.M.Contact: Beverly Shepard at (404) 526-5213. SUNDAY, JUNE 129am-4pm - NWS CE Course - The Electronic Landscape: New Products, Methods, & ResponsibilitiesDescription: The electronic landscape in which we work demands that news organizations quickly adopt new methods of providing information including packaging it in ways that reflect the needs and interests of individual readers or viewers. It also brings new stresses and questions to the corporate structure and its employees -- how will the work environment and our jobs change as communication and technology change -- how might a company's leaders respond most effectively and creatively to those changesA team of leaders in television and print fields as well as those involved in the telecommunications industry and superhighway development will examine specific technologies that impact the news industry. This session also will look at new legal concerns and responsibilities for those in the news industry who are both information providers and users and discuss ways of safely navigating the sea of information.Contact: Debra Bade at (404) 827-5833. 4pm-5pm - NWS Division Board Meeting 6pm- - Tour of CNN library and Suite reception sponsored by CNN.Description: CNN Studio Tours will be available to the NWS Division at 5 p.m. and 5:30 p.m. - preceding the library tour. For the Studio tours, please meet at the Studio Tours Office in the main level of the CNN Center at least 5 minutes prior to scheduled tour time. There is a charge of $6 per person to take the Studio Tours. The Library tour is free. To attend the library tour only, please meet at the security desk in the middle tower (take escalator up from the main level - you will be next to the Headline News Offices) at 5:45 p.m. These tours are open only to NWS Division members and guests.Division members must arrange their own transportation. The CNN Center is located at the corners of Techwood and Marietta. This is within about 10 blocks of the conference hotels. Taxi fare should be about $5, or you can take MARTA to The Omni-World Congress Center MARTA stop which is at the CNN Center.A reception hosted by CNN will follow in the Division Suite beginning at 8 p.m.Contact: Debra Bade at (404) 827-5833. MONDAY, JUNE 1310:30am-Noon and 9-5 - Is Something Better than Nothing Update on Image Archive Solutions.Description: Small group discussions of currently available electronic archiving solutions. SLA ''expert'' volunteers will offer suggestions and guidelines.Following this program will be several hands-on training workshops with a variety of image solutions hardware and software. Attendees may sign-up for these afternoon workshops during the Update on Image Archive Solutions sessions. There will be a 9 am - 10:30 am workshop session available as well. To sign up for this time slot, please contact M.J. Crowley. There also will be a sign up sheet available in the division suite prior to this session.Contact: M.J. Crowley at (215) 854-4665.Noon-1:15 - CQ Lunch -Lunch sponsored by Congressional Quarterly. NOTE: If you have questions, or would like to volunteer to help, please contact: Barbara Hijek at (813) 226-3372 1:30pm-2:45 - Environmental Information in the NewsNWS will co-sponsor with ERM.Description : TBAContact: Aurora Davis at (816) 234-44513:00pm-4:15 - NWS Business Meeting6pm- - NWS Open House - Sponsored by Datatimes TUESDAY, JUNE 147:30-8:45am - NWS Breakfast - NewsBank10:30am-Noon and 9-5 - Next Wave in Text RetrievalPanel of experts in field of text retrieval will discuss new trends in electronic retrieval of information.Description: As platforms and software develop greater capabilities, newspapers face the challenge of moving their text databases to a new wave of text retrieval solutions. A panel of experts will present the possible greater capabilities of a new generation of software and the options of hardware. Speakers will discuss: improved features, SGML, User Interfaces and GUI's as well as the migration experience of moving existing data into new environments.Following this program will be several hands-on training workshops with a variety of text retrieval software. Attendees may sign-up for these afternoon workshops during the Next Wave of Text Retrieval session. There will be a 9am- 10:30 workshop session available as well. To sign up for this time slot, please contact Kathy Foley. There also will be a sign up sheet available in the division suite prior to this session.Contact: Kathy Foley at (202) 334-6765Noon-1:15 - Promoting the News Library in Your Organization!Description: This brown bag luncheon program will present tried and true methods for gaining exposure and improving the profile of the news researcher within the organization. News researchers, public relations experts, and PR Committee members will show you how to shine!Contact: Sperry Olsen at (919)956-24211:30-2:45 - News Libraries: Year 2000: News Research and the NewsroomDescription: The demands on the news library will continue to grow - generate revenue, anticipate new technology, manage integration of media. How can we keep strong our primary franchise of providing required information services to the newsroom What will our new roles be as the information revolution moves us from information intermediary to an end user environment The Poynter Institute for Media Studies will sponsor and facilitate this group exercise. 3:00pm-4:15 - News Libraries: Year 2000 continuesContact: Nora Paul at (813) 821-94944:15-5:15 - NWS Division Board meeting6:00 p.m. - 9 p.m. - NWS Division Awards Reception and Banquet.Description: This event will be held at the Buckhead Club in the Atlanta Financial Center, 3343 Peachtree Road, N.E.The Buckhead Club is a private dining club situated in the heart of Buckhead - Atlanta's prestigious business, cultural, and entertainment district. Located on the top two floors of the Atlanta Financial Center, the Buckhead Club offers a rare blend of gourmet cuisine, impeccable service, luxurious style, and spectacular views of the city to create southern hospitality at its finest.Division members will need to provide their own transportation. The Club is located about 10 miles from the Conference Hotels. It is easily accessible by private car, taxi, or by using the MARTA. If taking MARTA, exit at the Lennox stop. The Financial Center is about a 1/2 mile walk through the Lennox Square mall.Cocktail reception is hosted by UMI.Ticket price - $55.Contact: John Cronin at (617) 426-3000, ext. 680.9pm- - NWS Open House WEDNESDAY, JUNE 157:30-8:45am - NWS Breakfast - Developing a Net for NewsDescription: An introduction to information and services available on the Internet specific to the needs of News Researchers and Journalists.Contact: Barbara Semonche at (919)962-12049:00am-11:00 - SLA Annual Business Meeting11:30am-1:00pm - Core Competencies for Information Professionals in the Nineties Description: This session will explore some of the core competencies information professionals will need as society and technology evolve in the coming decade. Thes session will cover how professionals can remain viable in the information industry as these changes occur. How library schools can prepare students and practitioners for these changes will also be discussed.NWS is co-sponsoring with Education, Library Management, Museum, Arts, Humanities, and Telecommunications.Contact: Alison Head at (707) 526-8520.1:00pm-2:30pm - Pathways to Involvement: International Special Libraries.Description: A moderated panel on International Special Libraries and the availability of resources for involvement.Sponsored by The Freedom Forum and SLA International Information Exchange Caucus.Contact: Phyllis Lyons at (703)284-2864.2:30-4:00pm - Making Technology Work for You in the Small LibraryDescription: Small libraries experience unique problems when trying to implement technology into their libraries. Speakers will share their experiences in 1) shopping for and implementing a text system in their library; 2) introducing database searching through commercial databases; 3) how to find databases that are cheap and; 4) how to offer a profitable research service without adding staff.Contact: Diane Sponsler at (309) 829-9411.4:15-5:30 - NWS - Broadcast Committee ProgramDescription: TBA Contact: Carol Ashurst at (416) 928-6150.6:00pm - - NWS Open House - Dialog - Vu/Text sponsor THURSDAY, JUNE 1610am - 2pm - NWS Division 70th Anniversary brunch reception and tour sponsored by Mead Data Central.Description: This anniversary event will be held at the Carter Presidential Center and will include tours of the museum and library. Buses will leave the Marriott at 9:15 a.m. and will return to the Marriott at 2:30 p.m.. The Carter Presidential Center is located at One Copenhill. Telephone: (404) 420-5112.Contact: Kathy Kramer at (800)253-5624, ext. 6245. KEYWORDS: CONFERENCE 1994END OF DOCUMENT.To the top.NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 17 CONFERENCE ADVANCE HOW DO YOU GET THE NEWSROOM'S ATTENTION LET'S HAVE LUNCH! The Publicity and Public Relations Committee of the News Division is sponsoring a luncheon at the SLA conference in Atlanta on Tuesday, June 14, 1994. The program, titled ''Promoting the News Library in YOUR Newsroom,'' will include a guest speaker, an opportunity to get materials from our P.R. Clearinghouse, and a panel and group discussion of P.R. ideas that YOU use.What we need from you are IDEAS! We need you to share the various ways that you promote yourself and your department. How do you let your Newsroom know about the services and sources you provide Everyone attending this luncheon should bring at least one P.R. idea.Do you publish a newsletter Do you attend story budget meetings What is the name of your department Do you network and participate in professional organizations other than SLAWe are hesitant to give too many examples for fear that it will limit the scope of ideas you bring. Be creative so that we'll have lots of ideas to take back to work. If you have any questions about the program, call Sperry Olsen, News Researcher at The News & Observer in Durham, NC, at (919)956-2421.END OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: THURSDAY August 18,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 17 SOURCE: By Mary Kate Leming CONFERENCE ADVANCE CONFERENCE UPDATE - ATLANTA, 1994 First the good news . . . the Atlanta conference appears to be coming together. So, to help you with your budget planning, I have included a complete schedule of events, with contacts for each program. These are YOUR programs. Please plan to get involved! Any of the people listed would be more than happy to have your assistance.Now for the bad news . . . as always, we are looking at some pretty hefty expenses for equipment rental for conference programs. And, as always, we are trying to recruit sponsors for sessions, days, or the entire week, to cover these costs. Sessions costs are about $500, daily costs average around $1,400, or some lucky sponsor could cover the entire week for about around $4,000! Please mention to any of your favorite vendors this opportunity to show their support of the News Division! Any ideas or suggestions are welcome.Other expenses to keep in mind:1) We have a full 6 days of conference events scheduled. Please plan to arrive on Saturday for the tour of the Atlanta Journal Constitution, and do not leave until after Thursday's 70th anniversary reception being hosted by Mead Data Central at the Carter Presidential Center (P.S. . .the Baseball Caucus is going to be getting tickets for the Braves game Thursday afternoon as well. . .so don't plan on leaving until at least the 9th inning!)2) For the 1994 Annual Conference, SLA will house all program activities in the co-headquarters hotels: The Atlanta Hilton and Towers and the Atlanta Marriott Marquis. Current arrangements call for the SLA exhibits to be split between the Hilton and Marriott Hotels. SLA Conference Registration will be held at the Atlanta Hilton and Towers.Room rates are expected to be $119 - $164 (single) and $129 - $174 (double).3) There will be suite fees in Atlanta.4) Ticket prices for ticketed events are included in the attached schedule.We are pretty locked into programs and scheduling at this point, but if you have any major questions, vendor suggestions, etc., please feel free to give me a call: Mary Kate Leming (407)820-4498, or via E-Mail at: 76666.151@COMPUSERVE.COM, or PBPOST@DELPHI.COM, or HWMP07A@PRODIGY.COM. HAPPY BUDGETING!Last year the News Division conference attendance was 227. Let's get more people to conference in 1994. This is a great opportunity for our division to showcase our abilities, our special library concerns, our ability to educate and mentor our peers, and last - but not least - our ability to throw one heck of a party! See you in Atlanta! KEYWORDS: CONFERENCE 1994END OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 17 IT'S A FIRST!NEWS DIVISION SILENT AUCTION When: June 1994 Where: News Division Suite (tentative), Atlanta, Ga. Needed: Articles of interest - promotional items from your company as well as your local area such as cups, t-shirts, tote bags, etc. Also, editorial cartoons and anything else that would be interesting. Let's make it happen! For further information, contact: Patti Graziano, Plain Dealer Library, 1801 Superior Ave., Cleveland, OH 44114; Phone (216)999-4195.END OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 16 MEMBERSHIP ON ITS WAY TO YOU NOW!!! THE 1994 MEMBERSHIP DIRECTORY OF THE NEWS DIVISION (THANKS TO DATATIMES) Every member of the Division will receive a free copy; to order additional copies, send a check for $30 to: Kee Malesky 1021 Newton St. NE Washington, DC 20017-1763 NEW STUDENT MEMBERSSusan K. Berson 719 Franklin St Denver, CO 80218 ph: 303/355-2798 Kyle R. Capp 399 S 12th St #1 San Jose, CA 95112-2232 Eileen G. Deegan US Information Agency Amer Illustrated 301 Fourth St SW #444 Washington, DC 20547 ph: 202/619-4208 Linda E. Deitch 2328 Waterpointe Ct Columbus, OH 43209-3327 Alyce E. Diamandis Tampa Tribune Co Library 202 S Parker St Tampa, FL 33606 ph: 813/259-7379 Patricia K. Dillon 2609 E Second St Long Beach, CA 90803 Patricia A. Ford 1360 Taylor St #6 San Francisco, CA 94108 Glenn E. Johnson-Grau 1854 W 84 Pl Los Angeles, CA 90047-3001 Joanne Kowalenok 4860 Avery Detroit, MI 48208 Marie B. Landry 755 Lakeland Dr Baton Rouge, LA 70802 Jane S. Meyer 1206 Admiralty La Foster City, CA 94404 M. Dawn Miller 725 S Negley Ave #3 Pittsburgh, PA 15232 Una C. Ng 222 Broadway Ave Toronto, ON, Canada M4P 1V9 Jill M. Parsons Record Newspaper Library 501 Broadway Troy, NY 12181 ph: 518/270-1200 Theresa J. Perkins 214 N Portage Path #308 Akron, OH 44303 Sharon M. Riley 375 Bonair St #7 LaJolla, CA 92037 ph: 619/456-1524 Hollis Sandler 8308 Roanoke Ave #5 Takoma Park, MD 20912 Myron Schirer 206 N Race #18 Urbana, IL 61801 Paul J. Singleton 11363 Cuttyhunk Ct Cypress, CA 90630 Daniel Strauss 2870 Grand Concourse Bronx, NY 10458-2703 ph: 718/733-8124 Alan M. Thibeault 415 S Huntington Ave Boston, MA 02130 KEYWORDS: LISTEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 16 SOURCE: By John Cronin DIVISION NEWS REGIONAL WORKSHOP REINFORCES THE BENEFITS OF NETWORKING37 newspaper librarians, representing 27 libraries from all the New England states, attended a workshop on ''Managing the Newspaper Library'' last November. The workshop, sponsored by the New England Newspaper Association, gave them the opportunity to discuss current issues in newspaper library management.After opening remarks by John Cronin from the Boston Herald, Charlie Campo led the day with a priority setting session. The participants broke into small groups, setting each group's established priorities for operating a newspaper library.Each group then submitted its summary to the others. The group's sense of priorities were pretty much in common and the exercise served well to ''get the juices flowing.''The second morning session, while originally designed to focus on the traditional methods of clipping and photo storage, wound up generating a discusssion by the group, separately and collectively, on the need for electronic control of such files.Most of the libraries represented had committed to some form of electronic storage of their newspaper's text and the rest were there to find out how they could get on the ''bandwagon,'' ASAP.The third session focused on library management issues such as when and how to help the general public, getting the right personnel for library staffing and dealing with newspaper management to get the library's message across.This session also generated heavy discussion on one of the ''hot topics'' involved with newspaper libraries: the establishment of fee-based services. Group consensus held that such a practice should be established and several libraries described their methods for providing fee-based services. Most of the group handled such services on an ad-hoc basis, but the entire group agreed that clear policies needed to be established.The early afternoon session focused on the development of the electronic library, including the fast-growing need to be ready for image filing and storage systems. Many of the librarians generously contributed their electronic text system experiences to this session. The final meeting of the day was hosted by George Labonte, at the Worcester Telegram & Gazette building, who treated everyone to a display of that paper's electronic library and a tour of its library.Learning, sharing information and getting to talk to other newspaper librarians are always beneficial to workshop participants; this NENA newspaper library workshop was certainly successful in that sense. The group evaluated the day and decided that future workshops will concentrate on the technology involved in managing the newspaper library. KEYWORDS: EDUCATION; TRAINING; LIBRARIANEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 16 NEWS DIVISION CALENDARMarch 15: NLN Pre-conference issue ad and copy deadline April 1: Deadline for returning News Division election ballots April 19: Library Legislative Day .. travel to DC or visit your state legislature! April 21: International Special Librarians Day May 10-12: National Online Meeting & IOLS. Contact Learned Information Inc., (609)654-6266. June 11-16: SLA annual conference, see you in Atlanta June 16-19: IRE national conference, St. Louis, MO. Register by May 31 for room rate discounts. Contact IRE, (314)882-2042.END OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: THURSDAY August 18,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 15 SOURCE: By Ron Larson NLN SPECIAL A FOLLOW-UP ON THE PHOTO SURVEY'S MINIMAL RESPONSE WITH A LOOK AT AN INTERIM APPROACH TO ELECTRONIC PICTURESI have a habit of compiling statistics on various library functions at the Wisconsin State Journal and Capital Times - photos filed, stories enhanced, online searches, public requests, etc. It not only provides me with some helpful administrative information, but it also allows me to quickly provide numbers to management when they request data on the library's performance.I took this habit of collecting information to last year's SLA conference where I was invited to speak to the Small Libraries Group. As part of my handouts, I included a survey to find out what other news libraries were doing in regard to digital archiving, public service and online searching. The survey later appeared in the summer issue of News Library News. The response was not overwhelming, with only 20 surveys being returned.The breakdown of respondents by daily circulation were: Over 200,000 5 80,000-200,000 9 Under 80,000 6 Despite the small response, some interesting items stand out: * Only two libraries had some form of digital archiving system, even though 12 newspapers had digital technology in their photo departments. * 17 libraries use a PC or Macintosh. * 15 libraries do online searching. Dialog and Datatimes are used by 10 libraries while seven use Nexis. * 17 libraries answer phone requests from the public while 11 offer in- person service.What does this tell you Well, I am not sure. It appears most news libraries are in the computer age to some extent, assisting their respective newsrooms by searching various databases. But, it also appears, most news libraries are unsure what direction to go when it comes to digital archiving.As for public service, take away the five large newspapers, 14 out of 15 libraries serve the public by telephone, while 11 of 15 serve the public in- person. I wonder how many publishers would say serving the public is a higher priority for the library than saving digital images During my speech at SLA last June, I mentioned we were hoping to have a temporary digital archive system in place at the State Journal and Capital Times by late summer. By temporary, I mean a simple Macintosh-based archive with inexpensive software that would be adequate for a year or two.Here is a brief update on our situation... Both photo departments had started experimenting with digital imaging, but the library's request for a Mac Quadra had been denied twice by the publisher.We went back to the publisher a third time with a scaled back proposal, asking for a Macintosh Centris 650 without all the bells and whistles. As they say, the third time is the charm, and we received our computer October 1.We went into this venture with the idea that it would be temporary, allowing us to keep up with the photographers for a year or two until a full- fledged archiving system was on the market. We are using the Aldus Fetch indexing software and storing images on 128mb optical discs. Often-used mugs are filed on an external 1 gigabyte hard drive. We also have a Syquest drive and we will be adding a digital audio tape (DAT) drive for backup purposes and additional storage.We are connected to the photographers' computers and copy desk through the ethernet. The ethernet allows the photographers to send us the images for indexing and storage, and we can send the image back to the newsroom if needed again for later publication.A few quick comments about the system.* 128mb discs fill rather quickly. At $40 per disc, this can be a problem.* The total cost for such a system was $10,000. This included the Mac Centris 650, Syquest drive, 1.2 gig external hard drive, DAT drive, Optical drive, Aldus Fetch, Photoshop and all the little accessories.* Photographers have not been good about transferring images over the ethernet, resulting in an extra function for the library.* Compressing images is important to save space on the optical discs.* Aldus Fetch is adequate for simple archives, but I would not want to use it for a long stretch. A software upgrade in November took care of a serious flaw - many keywords could not be found when conducting searches.* Aldus Fetch allows only for keywords to be searched. It does not provide the possibility of creating a basic template with various fields to be used with each image.* Searching Aldus Fetch is somewhat confusing. When using more than one search term, the boolean connector defaults to the OR. Inexperienced or infrequent users will find this very confusing.* Our collection policy on what photos to save has not changed since moving to a digital archive. We file the images on discs labeled SPORTS, PEOPLE, and SUBJECT. In no time, we have several discs for each topic, e.g. SPORTS 1, SPORTS 2, etc.* Prints that were filed under miscellaneous in the past are not archived as digital images. The ephemeral type image is indexed for the record, but the digital image is not available. We will begin storing this type of image on the Digital Audio Tapes when that drive arrives. DAT storage is fairly cheap compared to disc.* The DAT will primarily be used for backup purposes to guard against discs going bad.* After 10 weeks, we have indexed 369 images: 47 images filed on SPORTS discs; 53 filed on PEOPLE discs; 72 filed on SUBJECT discs; and 197 not saved.* Indexing and filing digital images is more time consuming for the library compared to the traditional filing and indexing of prints.If anyone has any questions about this archiving system I would be glad to try and answer them. You can contact me at (608)252- 6113 or by e-mail at Larsn@macc.wisc.edu KEYWORDS: PHOTO; TECHNOLOGY; IMAGE ARCHIVING; SURVEYEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 13 GRAPHICS: PHOTO SOURCE: By Bruce Rosenstein REGIONAL NEWS NOTE: Bruce Rosenstein is a reference librarian at USA TODAY. KEEPING A NEWS LIBRARY IN FOCUSYou'd be surprised what you can learn about your library if you'd just ask.Like many others, the USA TODAY library has used and still uses confidential surveys. But in this era of regarding patrons as customers, focus groups are a more precise and personal way of communicating with the repoters, editors, researchers and corporate staff we serve.Since Library Director Barbara Ellenbogen approached me with the idea in late 1992, I've led a number of hour-long groups, usually includng 5-10 people each.We are not Procter & Gamble, and these are not textbook examples of focus groups. I lead the sessions rather than an outsider. They are not taped. There are no two-way mirrors. No one else from the library (or anywhere else) will hear or see the sessions.At the outset I provide the brief ground rules: participants are urged to be candid, but not get into personalities. If they would like to discuss a particular staff member, I suggest they contact Barbara Ellenbogen directly. We spend about half the session talking about recent library services, new books and databases, etc., and the rest on what participants think of the service we provide.The groups are invitation-only, and not publicized. Each one is a mixture of people from different departments of the newspaper (e.g. a reporter from the Money section, an editor from Sports, a researcher from News, etc.). One included only people from the graphics/photography department, another - editors on the night shift, another - for corporate staffers only. Each of these groups have their own needs, and we felt it was better to devote an entire session to them exclusively.Each group requires more time than the one hour in the session. These routines were completed for each session: Set a date and time, and send out personalized invitations, requesting RSVPs, via computer messages. Make sure enough people are invited: if you want 5-10, you should invite at least 30. Many people genuinely want to participate, but they are too busy, or are called away at the last moment. Order refreshments (this is a major selling tool in getting people to carve out an hour from their busy day). Send out reminders the day of the session. Write a report afterwards (which requires taking notes while leading the group). Send follow-up thank you messages the next day. I let the participants do most of the talking; prompting at intervals with questions, or to change the subject. An hour isn't that much time, so I try to make sure the conversation doesn't drift. I usually check with Barbara beforehand to see if there are topics she'd like me to cover.There is generally some spirited interplay during the groups; after all, these are not shy people and they are usually free with their opinions. One interesting by-product I've noticed is that in almost every group, some people meet for the first time. They invariably learn something about each other's departments, as well as the library.One participant suggested we produce a card listing our main services that could be taped to their computer terminal. This led to our creating a laminated card called ''The Point of Information,'' which includes a quick rundown of our services, hours and telephone numbers. Because of other suggestions, we've added requested books, CD-ROMS and magazines to our collection. If someone's request is acted upon, we let them know it.Another suggestion made during one of the groups directly led to my recent duties coordinating marketing and promotion of th e library. Even though we handle upwards of 2,000 reference requests per month for USA TODAY, Gannett corporate and Gannett newspapers nationwide, we always are looking for new customers. One editor mentioned we might get new users if they regularly saw posters in the newsrooms. She also felt we needed to do more continuous education, especially in the use of our in-house databases.Since I'd had some previous experience, Barbara asked me to assume responsibility for marketing and promoting our services. I'm not directly involved in all promotions; we continue to run contests devised by other staff members, and we have seasonal events such as Halloween parties, featuring a bake sale for charity.Some of our recent promotional/educational activities: * I taught a class on using the library during last summer's peer-driven ''USAT University.'' This generated lots of publicity within the newspaper, which was a bonus for us. Tapes were produced of this and all other classes and are available from the library and distributed to other Gannett newspapers. * Meetings with editors from each section of the paper to discuss new or recent library services. * Seminars on using our in-house databases. * Product demonstrations of new software. * Book giveaways as a tool for enticing people into the library who might not come otherwise. Besides retired reference books, we solicit contributions for new titles. Everyone I've contacted has been cooperative. We provide refreshments and plastic bags with the USA TODAY logo.It's important to remember you can't just slap a flyer or poster in your library and hope people will come. Since the major idea is to draw in new and casual users, you must break out of your four walls. When we have something to promote, we use the following channels: * Flyers in the elevators (these draw the most attention). * Flyers in the newsrooms bulletin boards, as well as in the library. * Notices on in-house electronic bulletin boards. * We have an all-purpose flyer made from our ''point of information'' card, which is displayed on bulletin boards in all the newsrooms.Planned for the near future: book clubs and an authors reading series.Activities like focus groups, seminars, giveaways, special events, etc., may be time consuming, but they can help ensure your library is not isolated from the people it must serve. GRAPHICS: PHOTO (1) 1. At USA TODAY, such informal focus groups as this are curcial to better serving the library's many types of customers. (CREDIT: Photos by Anthony Munoz, USA TODAY)KEYWORDS: NEWS LIBRARY; PROMOTION; GUIDELINE; RESULTEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 11 SOURCE: By Chris Kapalowski, CTV Archives and Research CHANNELS NOTE: Christine Kapalowski was a Sports Researcher before the amalgamation of the Research and Archives services at CTV. She was a member of the research team sent to Barcelona, Spain in 1992. This year she compiled the research books and was the sole sports researcher in Toronto during the Olympics. LIBRARY ON LOCATION ... THIS TIME IT'S LILLEHAMMERDeath Stars, communications convergence, interactive television, fragmented audiences, soft advertising markets, downsizing -- a few of the challenges facing today's broadcasters.One approach being developed at CTV Television to meet such challenges is that of team building and cross-functional training of employees. As a result, the Research and Archives Department (a recently- created group through the consolidation of the News Research Library, Sports Research and Tape and Film Archives) now plays a more direct role in daily News and Sports production, and on Specials.Chase production, pre-interviews with on-air guests, pitching and developing story ideas, field production, features production, writing and travel on remotes are now regular activities for library staff.In the month of February, we face one of our most challenging assignments - the Winter Olympics in Lillehammer, Norway.Preparation for a project of such epic proportions begins, in our case, about two years before the Games begin. In the early stages, we must learn essentially all there is to know about the host country, the venues, Olympic protocol and procedure, and, of course, the sports and the athletes.Countless hours are spent poring over clippings, books, and articles. Countless more are spent on the phone, interviewing athletes from around the world for biographical information, interviewing coaches and officials for their insight and expertise -- all in an effort to find the ''good story'', the more heart-wrenching or inspirational, the better. The latter is particularly useful for the features unit, who spend about a year capturing the best stories on tape.The information gleaned is synthesized into research manuals -- for the use of producers, commentators and analysts during the Games. The research group writes and produces this material, and copies are then printed in-house. After months of 16-hour days and bouts of carpal tunnel syndrome, the manuals are completed and sent out about three weeks before staff departs for Lillehammer.In archives, compilation reels of past Olympic highlights in every sport are put together. A plan is made for the retrieval and use of footage during the Games, tape stock is ordered and raw interview footage is catalogued. The point is to be prepared for any possible situation that may crop up requiring pictures. Let's say figure skater, Katarina Witt, falls in practice, breaks her leg and is unable to compete. It might be handy to have her performance from past Olympics in Sarajevo and Calgary on hand to pad shots of her sitting rinkside, leg in a cast.Library staff often is involved in production, as well. For the Lillehammer Games, the research unit produced 16 short features about past Olympic champions and what they're doing today. They did everything from choosing whom to feature, taping the interviews, choosing backgrounds and music, and then editing the whole package together.All this preparation, thus far, takes place before actually getting on the plane for Norway. Due to space limitations at the broadcast centre, as well as the logistical nightmare of shipping loads of technical material over, library staff must choose the most essential materials to take along for the research area. Often these would include selected reference books, a set of research manuals, plus personal files with material not included elsewhere.Four library staff will be in Lillehammer - 3 researchers and 1 archivist -- with 4 backup archive assistants hired on location. They will be there 4-6 weeks, with the Library Manager ''dropping in'' to cheer them on for one week during the games.Once there, chaos reigns the first few days. Crates of books, office supplies and manuals arrive and must be unpacked. The wire service and personal computers must be set up. Producers, commentators and reporters begin wandering in with various requests, all of an ''urgent, I-need-to-know- as-soon-as-possible'' nature.Researchers become familiar with the on-line information and E- mail system set up by the organizing committee, then must show everyone else how to use it. Buried under a mountain of paper coming in from all angles (Olympic associations, international federations, the organizing committee, other broadcasters) it takes steely determination on the part of library staff to set things up in an orderly and user-friendly fashion, and to deal with staff requests and to stay on top of what is happening without curling up into the fetal position and hiding under a table.It is essential to ''do the rounds'' early on. Research staff mosey through the broadcast centre and the media centre to familiarize themselves with key locales. One building houses Olympic federations from around the world, and each one offers a media guide with information on that country's athletes. These are a hot item and must be collected before they're all gone.Contacts are made with key people at each of the venues. A contacts list is a key resource once the Games start. If a bobsled crashes, for example, it becomes important to have the number of the medical office at that venue for immediate updates on any injuries suffered, particularly if it's a Canadian team member and family members at home are watching with bated breath.The Games begin. Places everyone. Venue producers and on-air talent go to their respective venues. The main studio at the broadcast centre is home to the show hosts and also is where the executive producer brings together the various elements for the show.The researchers are involved in various capacities -- from tearing wire copy and rushing it into the hosts, to monitoring Olympic news updates via the internal information system and phone calls, to arranging for and sometimes rushing out to physically nab an athlete for an in-studio interview. They also sit in on two daily production meetings; one deals with what is happening today; the other, to plan tomorrow's coverage.Archivists maintain an exhaustive pace, monitoring the flow of some 2,000 tapes in, out and around the venues and the broadcast centre, and keep things running smoothly during the mayhem of intense live production. The goal: to conserve and preserve the best moments from the events.Back home, another 24-hour team of archivists record and log every minute of coverage that goes to air. The footage becomes an invaluable resource for the News and Program Sales Departments.By ''Day 16'', everyone is looking forward to the closing ceremony. The pace does not slow down, however, until the final credits roll. Then it's time to pack and, of course, there is ten times more of everything to take home, particularly in the library zone, which by now resembles war-torn Bosnia.The next challenge -- coming home and coming down -- until the next assignment puts us on the road again. KEYWORDS: NEWS RESEARCH; WINTER OLYMPICSEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 10 GRAPHICS: PHOTO SOURCE: By Steve Gietschier SMALL LIBRARY NEWS NOTE: Steve Gietschier has been Director of Historical Records at The Sporting News since 1986 and a member of the News Division since 1991. He worked previously at the Ohio Historical Society and the South Carolina Department of Archives and History. UTILITY PLAYER FITS LIKE A GLOVE IN THE SPORTING NEWS ARCHIVESWhen I was a boy growing up near New York City, there were three basebal teams vying for my attention, the Dodgers, the Giants and the Yankees. Each of the three broadcast its games on radio and television, and each was sponsored by both a beer and a cigarette. The Yankees' beer was Ballantine, a brand whose corporate logo was ''the three-ring sign,'' an interlocking arrangement of circles that looked like a pretzel or like three- fifths of the Olympic rings squashed together. ''Make the three- ring sign,'' went the company's jingle, ''and ask the man for Ballantine.''The three rings stood for Purity, Body and Flavor, qualities that allegedly distinguished Ballantine beer (or so I was told) from its competitors. The brand is long forgotten, but the three- ring sign lives on whenever I try to describe my work in the archives of The Sporting News.Here the three interlocking rings represent History, Archives and Libraries, the three professions in which I cavort every day. For what we have here at The Sporting News is really a sports information center, a unique institution residing within the corporate structure of a 107-year-old biweekly magazine. And while it is true that we function somewhat as a news library supporting the editorial staff of The Sporting News and our other publications, we serve also as a source of sports information for a pretty steady parade of clients from around the country and beyond.We are not exactly a history room nor an archives nor a library, but a hybrid of the three. In fact, there are purists in each of these professions who would rather, in the words of Sam Goldwyn, ''include me out.'' For while I was schooled as a historian, I do not teach or write academic history; and while I was trained as an archivist, I do not manage a corporate archives; and while I oversee a facility that acts like a library, I am not a degreed librarian!People who are interested in sports and who want to know more (that is, most of them) have for a long time relied on The Sporting News as a source for accurate information. For decades, our editors published what amounted to the magazine of record in the sports we covered, especially professional baseball. We no longer try to fill that niche, but the reputation remains. Thus, the archives gets letters, phone calls, and personal visits every day from people who simply need to know more about sports.Some of these queries come from fans who often identify themselves as subscribers. Some come from sports professionals: team officials, television production units, agents, publishers, players and their families, and writers. Some even come from the sports departments of newspapers whose librarians belong to the News Division!Whatever their origin, our company is flattered by the reputation we enjoy, and we feel obligated to help. More and more though, we are getting involved in the business end of sports through a growing array of agreements, contracts, and licenses. Businesses interested in tapping into the public's tremendous and seemingly insatiable desire for sports information and sports- related products regularly come to The Sporting News with proposals. We have gotten involved in books for other publishers, baseball cards, CD-ROM products, and specialized publications, to name just a few. In fact, we also are working with television's shopping channels to produce collectibles.Is this work a far cry from the typical news librarian's job description I think so. But it is grounded in the same sorts of informational resources that unite us in the News Division. Without the data that have supported publication of The Sporting News for over a century, none of these revenue- generating assays would be possible. We call the department in which the archives resides Information Development. It is a wise and accurate title, in my opinion, that stresses exactly where our strength lies. GRAPHICS: PHOTO (1) 1.This Lou Gehrig baseball card was produced under a license from The Sporting News collection of Charles Martin Conlon's baseball photography (Credit: The Sporting News) KEYWORDS: LIBRARY PROFILE;END OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 08 GRAPHICS: PHOTO ELECTIONS NEWS DIVISION ELECTIONS - BALLOTS DUE BACK BY APRIL 15 CHAIR-ELECT CHARLES A. CAMPOCharlie Campo has been chief librarian of the BANGOR (ME) DAILY NEWS since 1980. From 1974-1980 he worked as head of the Serials Department of the Fogler Library at the University of Maine. Campo has compiled and edited several union lists, notably the MAINE UNION LIST OF SERIALS. A past chair of the Maine Academic and Research Librarians and former member of the Maine Library Association's Executive Committee, he is active in the Maine Library Association and its Special Libraries Group. Charlie has represented special libraries on the executive board of the Northern Maine Library District, and has helped present news library workshops for the New England Newspaper Association. In the NEWS Division, he has served as Director of Publications, chaired the Nominations, Elections, Employment Clearinghouse, and A/V committees, and developed the first NEWS Division calendar. DIRECTOR, PUBLICATIONS MONA HATFIELDMona Hatfield has worked in the Baton Rouge Advocate library for 13 years. In 1988, she became the library director and joined the News Division. She currently is editor of News Library News and is a past editor of the PEOPLE column in NLN. She also has been chair of the nominations committee, a speaker at conference and helped to coordinate and then moderated the 1990 CE.Hatfield also has been active in the Louisiana Chapter of SLA as a member of the Board of Directors, membership chair and business editor of the chapter bulletin. She represented the chapter as a speaker at the annual Louisiana Teen-Age Librarians Association this year and last year. DIRECTOR, PUBLICATIONS LINDA HENDERSONLinda Henderson has been library director at the Providence Journal- Bulletin since 1991. She joined the Journal as assistant librarian in 1986. Before that, she worked for two years in the Information Research Center at AT&T and ran a one-person news library for six years at the Courier-News in Bridgewater, New Jersey. Henderson has been a member of the News Division since 1980 and is serving this year as Chair of the Student Stipend Award Committee. She served as Bylaws Chair and a member of the nominating committee last year. She also is president of the Rhode Island Chapter of SLA this year.Her latest project is working on a committee at the Journal to upgrade its use of computer-assisted reporting and research. As part of this project, she spent a week in December at the Poynter Institute with reporters, editors and other librarians discussing the changing role of the news library. Candidates for Secretary SECRETARY SHERRY ADAMSSherry Adams has been library manager at the Houston Chronicle since 1978. She previously had been the newspaper's assistant librarian for four years.One of her most interesting challenges was working with two other librarians from the SLA Texas Chapter in setting up a reference center for the 5,000 journalists who attended the Economic Summit of Industrialized Nations in Houston in 1990.Adams is active in the News Division and has served on several committees. Her professional memberships include the American Library Association, Texas Library Association and Press Club of Houston, where she served two terms as secretary. SECRETARY ELYSE EISNERElyse Eisner has been manager of the Contra Costa Times news research department since 1983. Prior to that, she worked as library director at Dull Knife Memoral Collge in Lame Deer, Montana, and as a cataloger at Bank of America in San Francisco.Eisner has served as San Francisco Bay Region Chapter bulletin editor and chapter president. She has served on the News Division's membership committee and chaired the Small Libraries committee for two years. She also has been a contributing editor to News Library News. GRAPHICS: PHOTO (5) 1-5. Headshots of candidates listed above. KEYWORDS: CANDIDATESEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 06 GRAPHICS: PHOTO SOURCE: By Barb Hijek PEOPLEThe Palm Beach Post has a summer internship available for a Library or Information Science student at the end of the 1994 spring term. The internship will last 10 weeks and pay $400/week. Interested candidates should send a resume and a letter of interest to Mary Kate Leming, Palm Beach Post Library, 2751 South Dixie Hwy, West Palm Beach, FL 33405.Last July the Seattle Times Library became a team-managed operation. Library staff members Barbara Davis and Cathy Donaldson (formerly Cooper) now fill newly created library coordinator roles. Barb is the News Library Database Coordinator and Cathy is the News Library Research Coordinator. Both work together daily to manage all operations: staffing, planning and policy making. They report to Steve Wainwright, the News Department's Information Systems Manager Gay Nemeti, Library Manager at The Miami Herald, is about to begin her third (and final) year of the Herald's Leadership Development Plan, an ongoing formal management training program that combines classes, seminars, workshops and the opportunity to network with other managers from other departments within the company. Lisa Driscoll Tuite was appointed head of the Boston Globe Library this past September. Other staff changes include: Betty Grillo joins the Globe as Library Associate. Previously, Betty worked for WEEI all-news radio in Boston as a producer; Nancy Kelly Alban, a 15-year Globe library employee, was promoted to Assistent Librarian for database management. Elizabeth Haworth (formerly known as Elizabeth Whisnant) is now the Information Services Manager at Sinkler & Boyd, P.A., South Carolina's third- largest and oldest law firm. Elizabeth adds, ''they haven't figured out that I drive a jeep with an ''I Love Michael Dukakis'' faded bumper sticker...'' She intends to stay in the News Division and ride out her PR Committee duties. New address: Elizabeth Haworth, Sinker & Boyd, P.A., 1427 Main Street, Suite 1200, Columbia, SC 29201; Phone: 803/799-3080. Marjorie Brill is the new Library Director of the Stuart/Port St. Lucie (FL) News. Marjorie had been the Library Director at the Ft. Pierce Tribune for the past 8 years. Deborah Kaye, former Library Director at the Los Angeles Daily News, took a voluntary buyout - after 18 years - to take time off, do a little gardening and spend time with her family. Deborah is a self-described ''hitchhiker looking for a ride on the information highway - searching for new directions and possibly new career paths.'' In the meantime she is doing freelance research from her home. Contact Deborah at 818-704-8418. Margaret Douglas is the new Chief Librarian at the Los Angeles Daily News. Margaret had been a librarian at the paper for the past seven years. She currently is working on projects to get 1,000 book titles and 200,000 photos catalogued online. Jamie Russell, US News & World Report's New York Bureau Librarian, can really ''talk shop'' ... especially concerning her new business Bittersweet - A Group Shop. She and Sylvia Nasar opened an antiques collective of ten dealers housed in a 19th century historic row house in Tarrytown-on-Hudson, New York. Her shop was the focus of an article ''the Best Little T Shop in...'' in November's Decorating Ideas magazine. Barbara Newcombe sends an item on ''how things have changed'': The S.F. Examiner Real Estate Section for Dec. 26 ran a week-by- week index of articles published in that section. Scarcely possible before automation, right But why in chronological order How much more useful if those articles had taken advantage of Judy Canter and staff indexing... Sandra Allen has been promoted to Chief Librarian at The Poynter Institute for Media Studies. Allen is in charge of daily operations of their library. ''Recommending Sandra to be Chief Librarian is the smartest thing I've done since becoming Library Director,'' Nora Paul said in announcing the promotion. Institute President Robert Haiman said Sandra's promotion ''will free Nora to concentrate on computer-assisted journalism and other long-term projects, particularly creation of a Poynter electronic bulletin board which will put Institute material on line across the country and around the world.'' Nora Paul, Library Director at The Poynter Institute, and Anne Mintz, Director of Information Services at Forbes, Inc., were interviewed and quoted extensively in Reva Basch's new book Secrets of the Super Searchers: the accumulated wisdom of 23 of the world's top online researchers. Naomi Prall, Senior Information Specialist at Forbes Library, recently completed SLA's Middle Management Institute. Katherine (Kate) Chow, librarian at the Centers for Disease Control and Prevention (CDC) in Atlanta, Georgia, and formerly a librarian at CNN's Atlanta headquarters died in December. She will be remembered fondly by those who knew her as a spirited, enthusiastic, and dedicated librarian. The family asks that contributions be made in her name to: Susan G. Komen Breast Cancer Foundation, P.O. Box 97100, Dallas, TX 75397. Dear Friends,At the end of December I retired as Chief Librarian of The Toronto Star.When I left I took with me a quarter century of wonderful memories, valued friendships and experiences shared with members of the News(paper) Division.I learned an incalculable amount from colleagues who were always generous with their time and advice. I hope that I, in turn, made a contribution.I have only vague plans for 1994. In my dreams I would be cosily established in a cottage in an English village, not too far from London's West End, galleries and museums. In reality, and most of the time, I will be based in my Toronto home, which is: 1900 Sheppard Avenue East, #1100, Willowdale, Ontario M2J 4T4. Phone (416)494-2433. Let me know when you are in the Toronto area. I look forward to hearing the NEWS.My best regards, Carol Lindsay GRAPHICS: PHOTO (2) 1. Sandra Allen, 2. Carol Lindsay KEYWORDS: BIOGRAPHYEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 04 SOURCE: By Donna Scheeder NOTES FROM THE CHAIR THE BALLOTS ARE COMING! THE BALLOTS ARE COMING!It's election time. Congratulations to Elaine Raines and the other members of the Nominating Committee for assembling such an excellent slate of candidates. Division members truly will have to make hard choices.It also is time to vote for members of the Board of Directors for the Association. As a candidate for treasurer, I would urge you to return your ballot to SLA as quickly as possible. The choices you make shape the future of the association and directly affect you as a member.For example, at the Fall Board meeting, the Board voted to ask the membership for a dues increase. This would be the first increase since 1985. If this increase is passed, it will be important to ensure that some of this money is used to increase chapter and division allotments. Chapter and divisions are the primary deliverers of service to members. For many, chapter and division newsletters and programs meet the most immediate needs for staying abreast of new developments in one's field. As treasurer, having been both a chapter president and division chair, I would be a strong advocate for the needs of our chapters and divisions.The Board also makes important decisions regarding the association's positions on public policies on information. For example, at the Fall Meeting the Board passed resolutions concerning the oversight for printing and distributing government information and concerning the move to make the National Agricultural Library part of the Agricultural Research and Education Service. As a former Chair of the Government Relations Committee I am well aware of the need for the Board to make informed and careful decisions on these types of issues. Many of our members depend on the availability of government information to perform their work. It is important to us that the association has positions on these issues and that those positions are communicated to our elected leaders.Finally, just as I believe it is important for the division membership to have accurate information about our finances, I also believe it is important for the SLA treasurer to provide association memebers with accurate information about the financial health of the association. The board approval of the annual budget is an opportunity to raise the concerns of members regarding the spending priorities of the association. This only can be done if the members have access to information on what the association is doing with their dues.By the time you receive this newslwetter I will have attended the Winter Board meeting and will have been asked to seek your support for the dues increase. It is my understanding that a presentation will be made to division chairs that supports the need for a dues increase. It is unfortunate that I do not have that information in time for this issue. However, I can tell you that this year's budget was very tight and some decisions on spending were deferred due to budgetary constraints. It has been nine years since our last dues increase and other associations similar to ours not only had higher dues to begin with, but have increased them in the meantime. Hopefully, the ''Specialist'' will carry the information you need to make a decision.You have three opportunities to make your voice heard this spring, the division election, the Board election and the referendum on the dues increase. Please return your ballots as quickly as possible. While I would like to have your support for my candidacy, the most important thing is that you return your ballot. And again, congratulations to all our division nominees. I still feel it is a great honor and a privilege to have been chosen Chair of this division that contains so many talented members. The division owes a debt of gratitude to everyone who agreed to run for office.Thanks! To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 02 SOURCE: By Mona Hatfield, Managing editor THE ASIDE BAR DOES PINK FLOYD SING OUR ANTHEM ''Hello, Is there anybody in thereJust nod if you can hear meIs there anyone at home''News Division volunteers are working hard for YOU! What have you done for them latelyEvery volunteer makes many decisions that affect the services YOU receive. They act in YOUR interest. They are willing to do the ''hard stuff,'' but they need YOU to do the easy thing ... tell them what you think, what you like, what you don't like, what you wish would happen differently. ''Come on now ...I hear you're feeling downI can ease your painAnd get you on your feet againRelax I'll need some information first ...Can you show me where it hurts.''Four years ago, a survey was published asking what YOU wanted in NLN. Virtually no response.Three years ago, the public relations committee tried to establish a News Division electronic bulletin board on CompuServe. Not many signed on. Much heated discussion took place at the annual business meeting ... so, another survey was published to find out what YOU wanted. Virtually no response.Two years ago, a survey was sent to broadcast libraries, polling YOU to better understand YOUR interests and activities. Virtually no response.Last year electronic photo archiving saw a number of formal programs and informal discussions at the annual conference. Many said they wanted to know what other folks were doing or considering. A survey was handed out at conference, and published in NLN, so YOU could know what was happening. Virtually no response.Money and priorities and control also were discussed at length at last year's business meeting. A finance committee was appointed and has asked what YOU want done. Virtually no response. ''There is no pain, you are receding A distant ship, smoke on the horizon You are only coming through in waves Your lips move but I can't hear what you're saying''Lots of opinions and ideas and talents come together through the hard work of a few volunteers to make the News Division the lively, supportive, worthwhile organization it is. Help them. You don't want this Pink Floyd anthem for the division... or do you ''I caught a fleeting glimpse Out of the corner of my eye I turned to look but it was gone I cannot put my finger on it now ... And I have become Comfortably Numb'' KEYWORDS: OPINIONEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS *1994* Vol. XVI No.2 EDITION:*WINTER* PAGE: 01 SOURCE: By Mildred Simpson NLN FEATURE NOTE: Mildred Simpson is Head of Graphics Section in the Editorial Library of the Los Angeles Times. THE ELECTRONIC PICTURE LIBRARY AT THE LOS ANGELES TIMESIn mid 1989, Los Angeles Times management decided the newspaper should become more visually interesting, with a redesign that included more editorial color, specifically with all section fronts in color by December 1992.The Photo Department began shooting all assignments in color, regardless of publication format. The Editorial Library began to develop a library of color images for future use. The color scanning lab, a production facility, was already operating at capacity, with increased numbers of color ads and non-daily editorial color. The increased load of conventional color processing and printing in the Photo Department led to a need to produce editorial color by other than chemical means.What evolved in response to those needs is a Macintosh-based system, where photographers scan in and compress selected frames from their assignments and move these images into a folder of daily scans. Editors view the scans for selection and use low- resolution proofs for sizing and cropping. Photographers also may make a color print on a Kodak XL7700 printer for use as back-up and for editors' reference. Lab technicians working on the Mac prepare the selected color images for publication and send the completed work to production. Wire photos selected for publication are moved into the prepress environment in a similar way.The Library Director, Systems Architect, and Graphics Librarian participated in planning for this system, soaking up technology and terminology, and asking questions. We also searched for archiving systems -- at that time a thin field indeed. A representative of AXS visited and demonstrated an archiving system, in a version intended largely for museums. AXS impressed us with the quality of its images, its easy picture handling, and attention to end user needs. After additional improvements and demonstrations of the AXS product, the Times became a Beta site for AXS' NewsPhotoAccess, and its later incarnation NewsPhotoArchive (NPA), and still later adopted the client-server version of the software.As almost any reader of News Library News knows, AXS will not support NewsPhotoArchive (NPA) beyond 1994. We always have been aware of NPA's shortcomings, and we are alert for improved systems.The Times' new pagination system, from Digital Technology International, now being tested, has database capabilities, which we are examining as our next generation.Meanwhile, the Graphics Section of the Editorial Library operates in the following electronic milieu. HARDWARE AND ITS USES IN THE EDITORIAL LIBRARYWe have nine Quadra 950 Macintosh computers, with eight used as work stations and one as a file server, in a network using token ring topology. We have attempted to equip all work stations identically. However only two are equipped to receive wirephotos via Crosfield Newsline; another is connected to a Leafscan 45 film scanner.In addition to their electronic pictures use, each Macintosh is used for word processing; searching TimesOnLine, the Times' internal full text database; and for data entry and searching our negative index, which resides on a Honeywell minicomputer.We have a Kodak XL7700 for making high resolution prints, for those sections of the newspaper that still require hard copy.Our electronic image database now contains 11,064 records, 3.9 gigabytes of high resolution images. We add about 50 images daily. We began archiving in October 1992 and began full production in April 1993.We acquire electronic images in three ways: by scanning in selected hard copy images; by downloading images from incoming wirephotos; by copying images from the Photo Department's file server. IMAGE SCANNINGScanning mostly has been of individual color slides published in TV Times, our weekly television viewing program. Since individual slides are labor- intensive to file in hard copy, we thought that this would be a logical starting place for scanning. We use the Leafscan 45, and compress and save our files using Iron Mike Photoshop plug-ins, which allow text and thumbnail to transfer into our NPA database.At this time we also search TimesOnLine, our internal full text database, and add publication information to the Iron Mike records. The entire package of image and text is saved to that day's Electronic Pictures (EPIC) folder. IMAGE DOWNLOADINGDownloading pictures from the wire services is done on a daily basis. At the Times all incoming transmissions -- from Reuters, AP, Agence France Presse, and remote Times sites -- are received via Crosfield Newsline. The Library staff selects unpublished images from the previous day's transmissions for possible future use by the newspaper using established criteria, and taking into consideration what has just been published on the same subject. We also pick up color or black & white transmissions that have been published (usually in black & white) outside the Mac-based color system. Because of software incompatibilities, we are unable to move the caption text directly from Crosfield into NPA, so we accomplish this very necessary task by copying and pasting captions into a separate text document, and then cutting and pasting it later into the NPA Image Record. The day's batch of selected wirephotos is run through AXS' Photoprocessor, which compresses the TIFF files into JPEG and creates thumbnails and image records in NPA. The destination for these compressed files is that day's Electronic Picture (EPIC) folder. COPYING FROM PHOTO DEPARTMENTCopying from the Photo Department's file server is accomplished each day by comparing pictures as published in the newspaper with the folder of pictures that have had pre-press preparation in the Photo Department.Technicians in the Photo Department put a copy of the original picture into that day's folder for published pictures so that the Library staff can find them quickly. There are always strays that still reside in other folders, and the Library staff is quite adept and creative in locating these images.We also copy images for our San Fernando Valley and Ventura editions from file servers in those locations. Since the Photo Department uses Iron Mike Photoshop plug-ins for compression and saving, we have good text and thumbnails that transfer into the NPA record.Library staff locates and copies selected pictures to that day's EPIC folder, also marking a copy of the newspaper with the file name of each picture. We use this information to search and attach publication information available the following day. Published pictures not received electronically, but received in hard copy, are matched to published text and filed as part of the manual system.Published photographs not selected for filing are put into either an electronic or hard copy kills file, arranged by date of publication, and purged after a year. FINAL EDIT ON THE DAY'S PICTURESThe contents of each day's EPIC folder is then acquired into our NPA database. Staff edit each record, add wire caption for Crosfield downloads, search and attach publication information in TimesOnLine for published pictures, and add keywords.We structure our keywords as simple one or two word entries and perform searches as combinations of keywords, rather than using long strings of subdivided subject headings.Only at this point is a record considered complete and edited, although a picture can be located and copied into the publication stream at any point in the process. SEARCHING THE ELECTRONIC ARCHIVEBecause we have not yet extended the use of our electronic picture database outside the Library, we deliver search results in a somewhat circuitous manner. Editors can view pictures in thumbnail, image record, or high resolution on Mac screens in the Library. We also can print proofs in these formats on a laser printer and send them to the newsroom.Often the whole transaction is conducted by telephone, and when a suitable image is identified, Library staff copy it to the appropriate folder in the Photo Department's file server, where it enters the production stream. A copy of the image record or a proof goes to the editor for sizing and cropping, and to provide text for captioning. If an editor needs high resolution hard copy, we print the image on the Library's Kodak XL7700 printer.We plan to extend access to our database to the Photo Department, the Reference and Research Section of the Library, Mac-equipped desks in the newsroom, and the Permissions Desk, which handles outside sales.Our Orange County Library shortly will be archiving photographs from that edition, and also will be fully equipped. LESSONS LEARNED; CHANGES TO COMEEven though our experience with electronic archiving has been generally successful, we often feel that we are running an experiment on a production basis. In the beginning, hardware and software were so unstable that frustration levels rose precipitously and remained high for long periods of time. Assisted by systems personnel, we invented, tested, and wrote our own procedures and trained each other.We continue to have problems with both hard disk storage and floor space, performance and text handling. There are too many steps involved in achieving a fully indexed and edited record. We need to automate some of these processes. Allocating limited staff among various functions running simultaneously in electronic and hard copy continues to be a challenge. The move from a manual to an electronic environment caused acute electrical power supply problems, now corrected.At one time -- very early in the project -- we considered digitizing our entire hard copy collection. We almost immediately abandoned this idea and now feel that we will scan in only newly arriving hard copy. We have not even begun to do this, except in the case of the aforementioned TV Times slides, because scanning is so slow and labor-intensive. We have not done any flatbed scanning.In those cases where we need to digitize flat art for immediate use in the newspaper, we request the Photo Department's assistance.Our newest challenges involve the need to archive artists' drawings and graphics, video and sound. We fully expect to be active participants and resource-providers in development of new electronic products at the Times.That we have achieved a certain amount of success is due to an outstanding, endlessly flexible and motivated graphics library staff; the cooperation and assistance of the Photo Department and Editorial Systems; and the commitment of Times management to electronic picture handling. KEYWORDS: PHOTO; TECHNOLOGY; IMAGE ARCHIVINGEND OF DOCUMENT. To the top. NEWS DIVISION of the SPECIAL LIBRARIES ASSOCIATION ARCHIVES INDEX DATE: MONDAY April 11,*1994* CATEGORY: NEWS LIBRARY NEWS 1992 Vol. XV No.2 EDITION:*WINTER* PAGE: 13 Editor's note: Many Division members have been forced to deal with copyright registration for their newspapers. The following article should be food for thought and NOT legal advice. COPYRIGHT REGISTRATION PROCESS STREAMLINED, LESS COSTLYAbout a year ago, Richard Geiger at the San Francisco Chronicle''got stuck'' with the job of filing for copyright for his paper.He got the forms and started filling them out --one for each day, $20 per day. Needless to say, he thought it waspretty dumb as well as being pretty expensive: $7,300 per year.So he did what every red-blooded News Division memberwould do: called the Copyright Office of the Library of Congressand raised hell. Through this time- honored method he found outthat magazines have had a procedure since 1990 called ''group registration'' that only requires filing a form and paying the feeonce a month. Unfortunately, daily newspapers weren't included inthat regulation.Not willing to accept that discrimination, Geiger called theNewspaper Association of America (NAA, formerly ANPA). Theyconnected him with Rene Milam, NAA Manager/Legal Affairs. Shelistened and said she'd do something about it -- and did.Milam met with the Copyright Office and persuaded them toinclude newspapers in this nifty deal.Copyright registration now can be done one month's worth ofissues at a time, one form and one fee of $40. Savings: $6,820per year.Geiger told his boss about the big savings. The boss is proud.Geiger credits his training to all you News Division folks outthere.Geiger's experience is being repeated across the country asnewspapers confront the copyright registration issue. Some arefinding welcome relief from the old regulations while others arewondering if the lower cost is reason enough to beginregistration.The cost of registration is an important factor. The filing feeamounts to $480 per year. The Copyright Office offers the optionof a deposit account to pay the monthly fee of $40 so you don'thave to mess with cutting a check each month.Registering requires sending a copy of your newspaper onmicrofilm to the Copyright Office. That microfilm may be an addedexpense for your newspaper. Check your microfilm contract on that.You also may be losing a microfilm subscriber once you begincopyright registration. The Federal Register entry on the newrule explains, ''Currently, the Library purchases microfilm copiesof selected daily newspapers. If these microfilm copies can besecured on a timely basis through copyright deposit, asubstantial cost savings will accrue to the Library.'' And thoseselected daily newspapers will lose that subscription royalty.Possibly more important than cost are the legal aspects ofcopyright.Lack of registration does not invalidate copyright, but itmakes things tougher in court. NAA's Milam explains that theamount of damages awarded is affected if registration occursafter the infringement. A registered copyright that suffers aninfringement is automatically awarded a certain amount of damagesonce liability is proven.If you choose not to register copyright, you must proveliability AND actual damages on an infringement and then takeyour chances on damages awarded.You have the option of spot registration, choosing a month hereand there to register rather than registering every issue youpublish. Milam points out that spot registration done on a largescale may lead the Copyright Office to revisit its inclusion ofnewspapers under the group regulation rules.Each of us must weigh the risks and benefits.For further information:Dorothy Schrader, General CounselU.S. Copyright OfficeLibrary of CongressWashington, D.C. 20559202/707-8389 Rene P. MilamNAA Manager/Legal Affairs11600 Sunrise Valley DriveReston, VA 22091703/648-1237 Group registration of copyright:(This summary is taken from the Federal Register, Vol. 57, No.170, September 1, 1992, p. 39616)A single registration may be made for a group of daily newspaperspublished in a microfilm format if the following conditions aremet:(A) Registration covers a full month of issues of the same newspaper title published with issue dates in one calendar month.(B) A completed GDN application form is submitted.(C) A publication date is specified designating the first andlast day that issues in the group were published.(D) A deposit is made of positive, 35mm silver halidemicrofilm meeting the Library's best edition criteria thatincludes all issues published as final editions in the designatedcalendar month. In addition to the final edition of the dailynewspaper, the claim to copyright and the deposit may alsoinclude earlier editions published the same day in a givenmetropolitan area served by the newspaper, but may not includenational or regional editions distributed beyond a givenmetropolitan area.(E) A nonrefundable filing fee of $40 is included with the submission, or charged to an active deposit account.(F) Registration is sought within three months after the publication date of the last issue included in the group. KEYWORDS: COPYRIGHTEND OF DOCUMENT. News Library News SLA News Division Home 153554b96e

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